How to Move Artwork With a Moving Company

Moving artwork can be a tricky task, especially if you are moving long distances. It requires a lot of preparation, attention to detail, and care to ensure that the artwork is transported safely and securely. Hiring a professional moving company to move your artwork can give you peace of mind knowing that your artwork is in good hands. ISS Relocations is a relocation company that can help you move your artwork hassle-free and with zero damage. In this blog, we will go through the steps you need to take to move your artwork with a moving company.

Preparation

Before moving your artwork, it’s important to prepare it properly to ensure that it’s safe during transportation. The following steps will help you prepare your artwork for transport:

A. Identifying the artwork to be moved

Determining the size and weight of the artwork: Before moving your artwork, you need to determine the size and weight of the artwork. This information will help you choose the right packing materials and the appropriate transportation method.

Taking note of any fragile or delicate parts of the artwork: Take note of any fragile or delicate parts of the artwork that may require special handling or packing. This will help you avoid any damage during transportation.

B. Preparing the artwork for transportation

Removing the artwork from its frame or mounting: Remove the artwork from its frame or mounting to protect it during transportation. This will also make it easier to pack the artwork.

Wrapping the artwork in protective materials: Wrap the artwork in protective materials, such as acid-free paper or bubble wrap, to prevent scratches or damage during transportation.

Packing the artwork in a sturdy crate or box: Pack the artwork in a sturdy crate or box to protect it from any external factors during transportation.

C. Obtaining insurance for the artwork

Obtain insurance for the artwork to protect it in case of any damage or loss during transportation.

Choosing a Moving Company

Choosing the right moving company to transport your artwork is crucial to ensure its safety during transportation. The following steps will help you choose the right moving company:

A. Researching moving companies

Reading online reviews: Read online reviews of moving companies to get an idea of their track record and customer satisfaction.

Getting referrals from friends or family: Get referrals from friends or family who have used moving companies to transport artwork in the past.

B. Verifying the moving company’s credentials

Checking for a valid license and insurance: Check if the moving company has a valid license and insurance to ensure that they are legally authorized to move your artwork.

Verifying the company’s track record: Verify the company’s track record to ensure that they have experience in moving artwork and have a good reputation.

C. Requesting a quote from the moving company

Request a quote from the moving company to get an idea of the cost involved in moving your artwork.

Communicating with the Moving Company

Communicating with the moving company is important to ensure that they understand the requirements for moving your artwork. The following steps will help you communicate effectively with the moving company:

A. Informing the moving company about the artwork

Providing a detailed description of the artwork: Provide a detailed description of the artwork to the moving company, including its size, weight, and any fragile or delicate parts.

Informing the company of any special handling requirements: Inform the company of any special handling requirements for the artwork, such as temperature control or security measures.

B. Asking questions about the moving process

Inquiring about the company’s packing materials: Ask the company about the packing materials they use and if they have experience packing artwork.

Asking about the company’s transportation methods: Ask the company about the transportation methods they use and if they have experience transporting artwork. Some moving companies have specialized vehicles that are equipped with air-ride suspension and climate control systems to ensure that delicate items like artwork are transported safely. You can also ask the company about the route they will take and how they will protect the artwork during the journey.

C. Confirming the Moving Arrangements with the Company

After you have chosen a moving company and discussed the details of your artwork, you should confirm the moving arrangements with the company. This includes confirming the pickup and delivery dates and times, as well as the cost of the move. You should also make sure to obtain a copy of the moving contract, which should include all of the details of the move, including the pickup and delivery dates, the cost of the move, and any special handling instructions for your artwork.

Moving Day

A. Supervising the Packing of the Artwork

When the movers arrive, make sure to supervise the packing of your artwork. Ensure that the artwork is packed properly and that the packing materials are of good quality. You should also verify that the artwork is labelled correctly so that it is easy to identify during the transportation process.

B. Monitoring the Loading of the Artwork onto the Truck

During the loading process, make sure to monitor the handling of your artwork. Ensure that the movers are handling the artwork carefully and that it is being secured properly in the truck. If necessary, you can also ask the movers to provide you with photos or videos of the artwork being loaded onto the truck.

C. Signing the Bill of Lading and Obtaining a Copy

Before the movers leave, you will need to sign the bill of lading, which is a legal document that confirms that the moving company has taken possession of your artwork. Make sure to read the document carefully and ensure that all of the information is correct. You should also obtain a copy of the bill of lading for your records.

Receiving the Artwork

When your artwork arrives at its destination, you will need to inspect it carefully to ensure that it has not been damaged during the transportation process. Here are some things you can do:

A. Inspecting the Artwork upon Arrival

When the movers arrive with your artwork, you should inspect it immediately to check for any damages or missing items. If you notice any issues, you should document them carefully, taking photos if necessary.

B. Informing the Moving Company of Any Issues

If you notice any issues with your artwork, you should notify the moving company immediately. Provide them with a detailed description of the issues and any documentation you have. The moving company should work with you to resolve the issue as quickly as possible.

C. Filing an Insurance Claim, If Necessary

If your artwork has been damaged during the transportation process, you may need to file an insurance claim. Make sure to document the damages carefully and provide the moving company with all of the necessary documentation. The moving company should work with you to resolve the claim as quickly as possible.

Conclusion

Moving artwork can be a stressful and challenging task, but by following the steps outlined in this guide, you can ensure that your artwork arrives at its destination safely and in the same condition it was in before it was packed up and loaded onto the moving truck.

Moving artwork with a professional moving company ensures that it is transported safely and securely, reducing the risk of damage during transportation. The key steps in moving artwork with a moving company include preparing the artwork for transportation, choosing a reputable moving company, communicating with the moving company, supervising the packing and loading of the artwork, and inspecting the artwork upon arrival. When choosing a moving company for artwork transportation, do your research and choose a company with experience in handling delicate and valuable items. Make sure that the company is properly licensed and insured, and don’t be afraid to ask questions about their packing and transportation methods.

In conclusion, moving artwork can be a tricky task, but by taking the right steps and working with a reputable moving company, you can ensure that your artwork arrives at its destination safely and securely.